booking spe cialist - modern tradeWellmade Manufacturing Corporation

JOB SUMMARY:
Primarily responsible for the processing of purchase orders and sales orders from regional, local key accounts, and GT-Direct customers, including the posting and reconciliation of credit memos or adjustments.
 
DUTIES AND RESPONSIBILITIES
1.Verifies and encodes the retrieved Modern Trade PO. and GT-Direct customers orders in the SAP System timely and in accordance with the Sales Order (SO) processing guidelines, including orders that exceed the credit limit or term.
2.Encodes in SAP (Systems Applications and Products) all stock-keeping units (SKUs) based on the PO's.
3.Converts the retrieved PO to a PDF file and emails it to the respective distributor accounting analyst (DAA) for confirmation of stock availability in the distributor's warehouse.
Performs the delivery process in SAP and generates the charge sales invoice for Modern Trade and GT-Direct customer orders. Convert the charge sales invoice to Excel and email it to the respective DAA along with the PO for printing and delivery to the customer.
Performs a copy from the delivery receipt to the account receivable on all stocks confirmed by DAA.
Performs an AR Credit Memo in SAP to temporarily transfer stocks to the 203VDW warehouse for Modern Trade and GT-Direct customer orders, which will be serviced by distributors.
Encodes all sales returns and credit memos in SAP pertaining to good stocks returned from modern trade and GT-Direct customers.
Encodes all sales returns and credit memos in SAP pertaining to Bad Order (B.O.) stocks returned from modern trade and GT-Direct customers.
Requests for approval from the credit and collection supervisor or Treasury Manager if orders exceed the credit limit and/or term.
10.Encodes the credit memo and debit memo of accounts receivable-related transactions such as modern trade and GT-Direct customer price discrepancies, unsettled orders, return stocks, and re-invoicing.
Retrieves POs from customers' portals (if any).
Secures confirmation from the DAA that all Modern Trade and GT-Direct customer P.O.s (PDF files) sent via email were received to avoid penalties.
Emails a soft copy of the SAP Excel format of the Charge Sales Invoice (CSI) and PDF file of the Purchase Order (P.O.) to the respective DAA for printing and delivery.
Updates the document date in SAP according to the actual delivery based on the returned CSIs.
Follow-ups on Return to Vendor Slips (RTVs) or Merchandiser Return Stocks (MRS) from DAA for SAP encoding.
Performs timely reconciliation of SAP adjustments and checks the accuracy of general ledger entries related to Modern Trade and GT-Direct customers.