Admin Assistant (reliever)Datawords 24/7

Come and Join a growing and dynamic IT company located in both great cities in the Philippines - Makati & Cebu 
 
Office Location: Cebu Business Park, Cebu City, Philippines 
Reporting to: HR and Admin Supervisor
Contract Type: Temporary Employee Contract for 6 Months (Maternity Reliever/Cover)
 
Admin Assistant (Reliever)
The Admin Assistant (Reliever) will be assisting the HR department in doing administrative tasks and in organizing company events.
 
Job Responsibilities
Assisting in day-to-day HR and Admin operations
Administrative tasks related to events planning, management, and on-the-day coordination,
Administrative tasks related to office management,
Scanning and filing of documents,
Assist on business and building permit renewals,
Overseeing and supervision of office janitors, messengers, and guards,
Inventory management and managing of expenses of office supplies
Vendors coordination and management,
Sourcing of new vendors (office supplies and furnitures),
Tracker updates and monitoring,
Ensuring billings and invoices and forwarding to accounting on time,
Collect, reconcile, and submit expense reports and receipts to accounting,
Internal communication
Ensures building memos, office announcement, and events posters are properly cascaded to employees on a timely manner.
 
Qualifications
Graduate of Office Administration, Business Administration, and other related courses,
Preferably with 1-year experience but fresh graduates are welcome to apply,
Knowledge in office management systems and procedures,
Strong attention to detail and problem-solving skills,
Good oral and written communication skills,
Knowledge in MS Office (e.g. Excel, Word, Powerpoint, etc.),
Strong time management skills - ability to prioritize and meet deadlines,
Strong work ethic - must be self-motivated, able to take the initiative to get the job done, able to work in a fast-paced environment,
Open to a multicultural work environment.
 
Nice to Have
Experience or exposure in organizing events and in admin tasks such as government permits, building leasing, etc.,
Knowledge in using Canva, Photoshop, and other creative digital platforms.
 
Work set-up and working hours:
Schedule: 10:00AM to 7:00PM PHT (Mondays to Fridays)
Hybrid Setup
 
Working at Datawords Philippines,
Weekly office snacks
Virtual and Onsite Health and Wellness Programs
Onsite Gaming Areas/Lounges
Fun and Unique Datawords Culture!
 
WHO WE ARE
Datawords - International Digital Marketing Powered by Multicultural Technologies.
We see technology from a multicultural point of view, which is why our agency creates and proposes cutting edge solutions and innovations that scale quickly to any market.
We always aim to offer the best multicultural digital experience to our clients, and have acquired several agencies with specific expertise in recent years: Digiprod, an audio-visual production company, Vanksen, a digital strategy company and 87seconds, a creative video agency. In a world driven by disruption, we constantly challenge ourselves to improve our solutions and technology, such as Wezen. We focus both on organic growth and are always on the lookout for interesting acquisitions to complement our existing offering.
 
Datawords was born out of a vision of communication that transcends all borders to reach the broadest possible audience everywhere across the globe. At the heart of that vision is a mix of technological mastery and communications expertise that drives every aspect of our brand DNA - down to our very name.
 
Technology may be at the heart of what we do, but people are at the heart of who we are. They are the ones who make Datawords a singular place to work for - and with.
From every corner of the globe, our employees bring not only their local language and culture, but their individual energies, passions and motivations to the job each day. The result is a true melting pot of knowledge, skill and perspective in which solutions are never far away.
As technology advances faster and faster and the world becomes smaller every day, our team is made to change
and grow with the times. Because words and technology are only as meaningful as the people behind them.
 
Come and Join our Growing and Talented Team at Datawords Philippines!