Accounting StaffWorld Class Concepts Corp.

. Keeping accurate records for all daily transactions
· Preparing balance sheets
· Update internal systems with financial data
· Track bank deposits and payments
· To process all petty cash requests and input transactions
· Prepares general ledger entries by maintaining records and files; reconciling accounts.
· Manage cash controls as well as maintain book keeping up-to-date.
· Oversee the preparation of all financial statements, invoices, proposals, etc. as required.
· Ensure account receivables and payables activities are performed accurately and timely
· Ensure that financial transactions are properly updated and recorded.
· Update financial records with recent transactions and changes.
· Perform finance analysis, reporting and management tasks.
· Identify and resolve invoicing issues, accounting discrepancies and other financial related issues.
· Review financial paperwork and procedures and make appropriate changes
· Receives and verifies purchase orders and requisitions for goods and services
· Verifies that transactions comply with financial policies and procedures
· Processes backup reports after data entry
· Prepares manual checks if necessary
· Maintains listing of accounts receivable
· Sorts documents by account name or number and processes invoices for payment
· Prepares statements, invoices and vouchers
· Ensures the confidentiality and security of all financial and employee files
· Performs other clerical duties associated with accounts receivable
· Assist in month- end financial statement close
· Provide Accounting and clerical assistance to Accounting Department
· Performs Daily Routine such as:
- Prepare cash/cheque deposit
- Check Emails
- Prepare and monitor messengers itinerary schedule
- Encoding and ensuring accurate data in the system
- Accept payments/issuance of Collection Receipts
· Sorting and Filling of Accounting documents
· Respond to queries related to Accounting via email and phone
· Monitoring Accounts receivable, reconcile accounts in a timely manner
· Responsible for the collection of overdue accounts, generate customer aging
· Contact customers to notify delinquent accounts, set and email payment remainders
· Processing and clearing of customer payments
· Update Management regarding collection activities
· Identify and resolve payment discrepancies and other financial issues
· Coordinate with other Department for smooth functioning
· Multitask and manage time effectively
· Daily posting of Sales invoice together with the collection receipts in brown envelope
· Keep tracking and monitoring of the Accounting paper usage (Sales Invoice, Delivery Receipt, Counter Receipt, Collection Receipt, Service Report Form, Order Form, Sample Request Form, Petty Cash Form)
· Filing of Sales Invoice in white envelope (Storage room)
· Scan Sales Invoice with Deliver Receipts and Waybill (Monthly filing)
· Renaming of scanned Sales Invoice and Delivery Receipts (Monthly filing)
· Scan Purchase Order
· Save copy of scanned Sales Invoice monthly in USB
· Monitoring and keeping the yellow copies of the following:
- Sales Invoice
- Delivery Receipt
- Order Form
- Service Report
- Sample Request Form
- Collection Receipt
- Counter Receipt
- Petty Cash Form
· Encoding Monthly Tax Input of the expenses additional receipts comes from petty cash
· Issuing Collection Receipts for Walk-in and Delivery
· Encoding Purchase Order
· Data entry of OR on system (clearing payments)
· Follow-up collection on customer (via email and phone call)
· Other duties and responsibilities as deemed necessary by Management